Terms and Conditions

Flathead Outpost

Effective Date: November 20, 2025

Introduction

By booking or staying at Flathead Outpost (the "Property"), you ("Guest") agree to the following Terms and Conditions. These terms are designed to set clear expectations and ensure a positive, safe, and respectful experience for all guests, vendors, and neighbors.

1. Booking & Payment

Bookings: All bookings for overnight stays must be made directly through our website.
Deposit: 50% of total due at booking.
Balance Due: Remainder due 24 hours prior to arrival.
Payment Methods: Zelle or ACH.
Age Requirement: Guests must be 21+ to book and check in without a parent or guardian.

2. Cancellation & Refunds

Direct Bookings (stays): 50% refund for cancellations 30+ days before check-in; non-refundable within 30 days.
Events (weddings/retreats): Deposit non-refundable. 50% refund of balance when cancelling 60–89 days prior to event; no refund inside 60 days unless re-booked.
Force Majeure: If wildfires, floods, or government orders prevent performance, guests will receive a full refund or the option to reschedule, at our discretion.

3. Fees, Damage Deposit & Charges

Cleaning Fee: $50 per stay.
Pet Fee: $50 per pet, per stay (max two dogs per unit).
Refundable Damage Deposit: $250 per stay or event (refunded within 14 days if no damage, excessive wear, lost keys, policy violations, or unapproved extra guests/pets).
Extra Fees: May apply for excessive cleaning, rule violations, unauthorized guests, or lost property.

4. Guest Conduct, Quiet Hours & Policies

Maximum Occupancy: Two guests per Jupe unit.
Quiet Hours: 10:00pm–7:00am (entire property). Weddings/events: Amplified music must end by 10:00pm, event guests must vacate event spaces by 11:00pm.
Pet Policy: Pets must be declared during booking, leashed in common areas, not left unattended outside, and cleaned up after.
Alcohol: Permitted for guests age 21+. Bring-your-own; please enjoy responsibly.
Smoking, Vaping, Cannabis: Prohibited in all indoor areas and Jupe units. Permitted only in designated outdoor spaces (when/where specified).
Vendors: All outside vendors must be pre-approved and provide proof of $1M liability insurance naming Flathead Outpost as additional insured.

5. Check-In/Check-Out

Self Check-In: Electronic instructions provided before arrival; Jupe units are keyless.
Times: Check-in from 3:00pm; check-out by 11:00am.
Early/Late: Free of charge, subject to advance approval and availability.

6. Facility Access & Safety

Guest Access: All common grounds and meadow, riverfront, and trail areas are open to guests except the private farmhouse, carport, and marked staff zones.
Riverfront & Wilderness: Guests use riverbanks, meadows, and trails at their own risk. Hazards may include fast water, wildlife, unpredictable weather, and uneven ground. Children must be supervised at all times; life jackets required near the river for minors.

7. Assumption of Risk & Liability

Guests acknowledge risks inherent to a rural, natural property: wildlife, insects, allergens, inclement weather, and outdoor hazards.
Flathead Outpost is not liable for personal injury, lost/stolen items, closure due to force majeure, or activities guests undertake.
Guests assume responsibility for themselves and their invitees.

8. Events, Filming & Vendors

Outside Vendors: Must provide proof of insurance/licensure; waivable only at Flathead Outpost's sole discretion.
Photography: Personal photos permitted. All commercial shoots, brand/editorial shoots, or professional videography require prior written approval.

9. Force Majeure

If performance is prevented by wildfires, natural disaster, government order, utility failure, or other "act of God," Flathead Outpost may cancel with full refund or offer to reschedule.

10. Dispute Resolution & Governing Law

These terms are governed by Montana law, with venue in Flathead County, MT. All disputes shall be resolved in Montana courts after good faith negotiation; mediation is recommended but not required before court action.

11. Intellectual Property & Privacy

Guests may use photos taken on property for personal use. Commercial/commercializable use requires advance approval.
Use of the Flathead Outpost name/logo for promotions/ads requires written permission.
By booking, guests agree to Flathead Outpost's Privacy Policy.

12. Changes to Terms

Terms and Conditions may be updated at any time. The current version is always available on our website.

Contact Information

Flathead Outpost

Phone: 406-730-7998

Thank you for choosing Flathead Outpost. We look forward to hosting your stay or event.